Live notifications
Approvals, leave, invoices and onboarding updates arrive in the bell — with mark-all-read.
Run your entire IT services business from one portal
KpatOne brings timesheets, invoicing, payments, GST, payroll, leave and recruitment together — so your team spends less time on spreadsheets and more time on clients.
TimesheetsInvoicingPaymentsGST & TDSPayrollLeaveRecruitmentPermissions
25+Modules in one portal
1-clickInvoices from approved hours
Per-pageRole-based permissions
4Colour themes incl. dark
Everything in One Place
One login. Every team. Every process.
From the hour an employee logs to the rupee a client pays — KpatOne connects delivery, finance, HR and hiring.
Timesheets & Approvals
Weekly hours by client and project, approved from a single inbox.
See screensBilling & Receivables
Raise invoices from approved hours and track every payment.
See screensClients, POs & Allocations
Clients, purchase orders and resource allocations on one timeline.
See screensFinance & Compliance
Cash inflow, GST payable, TDS, PF and expenses — India-ready.
See screensPeople & Payroll
Employee profiles, leave, holidays and the monthly salary run.
See screensRecruitment
Openings board, candidate pipeline, funnel and recruiter reports.
See screens
Timesheets & Approvals
Every hour tracked, approved and ready to bill
Employees log weekly hours against the right client and project. Managers approve from one inbox, and the dashboard shows total vs billable hours at a glance.
- Weekly timesheets mapped to client, project and billable flag
- One approvals inbox for timesheets, leave and drafts — with counts
- Monthly hours chart comparing total and billable hours year-to-date
- Draft, submitted, approved and rejected status at a glance
Billing & Receivables
Raise invoices in a click. Never miss a payment.
KpatOne knows which resources are billable this month and which invoices are still pending. Raise them straight from approved hours and PO rates, then track every rupee until it lands.
- Invoice dashboard lists resources whose invoice is not yet raised
- Invoices calculated from PO rate × approved hours
- Overdue and upcoming invoices with remaining balances
- Payments recorded against invoices with TDS deducted
Clients, POs & Allocations
Know who works where, on which PO, until when
Keep clients, purchase orders and resource allocations connected. Timeline views show exactly when POs and allocations start, end and need renewal.
- Client master with contacts, addresses and GST registration
- Purchase orders with rates, validity and a timeline view
- Resource allocations as a Gantt chart across clients
- Alerts for allocations and POs that are about to end
Finance & Compliance
Cash flow, GST and statutory dues — always up to date
Built for Indian businesses. See expected inflows net of TDS, GST payable per invoice, statutory and payroll outflows, and every company expense in one finance view.
- Inflow summary — expected collections by month, net of TDS
- GST payable with CGST, SGST and IGST per invoice
- Compliance dashboard — TDS, PF, professional tax, GST and receivables
- Expenses with GST claim tracking · Excel & PDF export
People & Payroll
From leave calendar to monthly salary run
One record for every employee and consultant. Plan leave against holidays, generate monthly salaries from salary structures and see the full employer liability.
- Employee profiles with type, department, designation and status
- Leave calendar with company and client-specific holidays
- Monthly salary generated from structures — review, then pay
- Liability summary — PF, ESI, PT and TDS month by month
Recruitment
Hire for client openings, faster
Track every opening from requirement to onboarding. A visual board for openings, a drag-and-drop candidate pipeline and reports that show what is working.
- Opening board — every client requirement as a card
- Candidate pipeline — shared, interview, selected, onboarded
- Recruitment reports by opening, client and recruiter
- Hiring funnel from resume uploaded to onboarded
Control & Administration
You decide who sees what — and who hears about it
Fine-grained role permissions, rule-based notifications, company broadcasts and automatic backups keep the portal secure and everyone informed.
- Role permissions — view, create, edit and delete per page
- Notification rules — who gets alerted, through which channel
- Broadcasts for announcements and acknowledgements
- Encrypted backups, scheduled or on demand
Thoughtful Extras
Small things that make a big difference
Built-in team chat
Message colleagues right inside the portal, without switching apps.
AI assistant ready
Connect AI providers and models of your choice, with usage tracked per feature.
Excel & PDF exports
Download finance and compliance reports for your accountant or auditor in a click.
Make It Yours
Pick a look your team loves
Every user can switch themes — including a full dark mode. Here is the same candidate pipeline in each one:
Why KpatOne
Built by an IT services company, for IT services companies
Designed around the real workflows of IT services and staffing firms — from billable hours to statutory dues.
One source of truth
Hours, invoices, payroll and hiring share the same data — no more spreadsheets to reconcile.
Made for India
GST, TDS, PF, ESI and professional tax built in, with amounts in ₹ and Indian formats.
Secure by role
Every page and action is permission-controlled, with encrypted backups behind it.
Backed by kPatricii
Implementation, onboarding and support from the team that builds the product.
See KpatOne running on your own data
Book a 30-minute walkthrough — we'll show how it fits the way your team already works.